# Multifunctional Devices, Managed Print and Content Services and Records and Information Management

> Contract award record from UK public-sector procurement sources.

## Key facts

- Public buyer: [Crown Commercial Service](/buyers/crown-commercial-service/contract-awards)
- Contract winner: Please refer to attached list of successful supplier's
- Award value: £190,000,000
- Tender value: £190,000,000
- Award date: 23 December 2016
- Published: 15 March 2017
- Contract start: 24 December 2016
- Contract end: 26 October 2020
- Stage: awarded
- Procurement category: services
- Notice ID: c0d016b8-bed1-4a89-b74f-a25ceb42a55f-135725
- OCID: ocds-b5fd17-00731a1e-5113-4d52-8162-834253de034c

## Description

The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six \(6\) service lines: - Off-Site Records Information Management Service \(full end to end service\); - Off-Site Storage of Inactive Records; - Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services; - Off-Site and/or On-Site Specialist Records Management Services; - Off-Site and/or On-Site combined Records Information Management Services; - Off-Site and/or On-Site Scanning Services\. The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow: - efficient management of Physical and Digital Information, in line with the Government's digital by default agenda; - Contracting Authorities to meet ongoing physical storage demands; - the separation of 'Active' and 'Inactive' Records to improve the management of inactive Records resulting in more competitive storage costs; - scanning services to be provided in line with the Government's digital by default agenda; - combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective; - shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and - compliance with The National Archives Gateway process, where required\. The Lot 4 Framework Agreement will expire on 26\.10\.2020 with a maximum Call Off period of seven \(7\) years\(84\) months\.

## Related contract awards

- [Construction Professional Services](/contracts/ocds-b5fd17-ef9d53d6-d412-4bf4-a5cc-856df493e69d): Crown Commercial Service
- [Audit and Assurance Services Two \(A&AS2\)](/contracts/ocds-b5fd17-134ddb7b-5d67-4256-819f-96af62f09e23): Crown Commercial Service
- [The Provision of Workday Licences](/contracts/ocds-b5fd17-bf5442b9-cd6a-45f9-8b27-72a80f29e560): Crown Commercial Service
- [Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 3](/contracts/ocds-b5fd17-b4787624-4b17-4730-900c-11ba568669b4): Crown Commercial Service
- [Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 4](/contracts/ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966): Crown Commercial Service
- [Multifunctional Devices, Managed Print and Content Services and Records and Information Management](/contracts/ocds-b5fd17-fe7529e2-adc9-11e6-9901-0019b9f3037b): Crown Commercial Service

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/c0d016b8-bed1-4a89-b74f-a25ceb42a55f-135725)