WCC - Library Management System.

Warwickshire County Council (WCC) Library and Information Services are seeking to procure a replacement Library Management System, Open Public Access Catalogue and Library App (Library Management Software). The awarded contract will be for software for the use primarily by Libraries and Information Service (Library Service). The Library Service operates over 18 locations, with a Home Library Service, Schools Library Service, 3 mobile libraries and 12 Community Managed Libraries. Any proposed solution must allow for each location to access and use the solution. The Council reserves the right to reduce or add to the number of locations during the contract term. Proposed solutions must have the ability to increase the number of locations if required during the contract term. The Council wishes to move to a cloud / Tenderer hosted solution and so the Council will not accept and will deem non-compliant, any submissions that require the Council to host software on its own infrastructure.

Contract Duration - The service will be required for an initial contract term of [3] years however, WCC reserves the right to extend the contract by further periods not exceeding 84 months, 84 months being the maximum available extension period. The extension period(s) are at the Council's discretion.

Contract duration (initial period) - 02/04/2024 - 01/04/2027, & (including extensions) 02/04/2024 - 01/04/2034, if deemed required.

The initial contract spend is estimated to have a value of circa £225,000.00, over a three year contract duration.

The total contract spend (including all extension periods) is circa £840,000.00 over a maximum ten years contract duration, This is to enable maximum flexibility/adaptability throughout the duration of the contract.

Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home. Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function; However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.