Physical Records Management and File Tracking System

1.1 GENERAL REQUIREMENTS

Tender bids are invited for the provision of a system to manage physical files in both offsite and onsite storage locations:

The Council's detailed requirements are defined in the Requirements section.

1.2 BACKGROUND

Leicestershire County Council (LCC) is seeking an externally hosted physical records management and file tracking solution for physical files. The system should provide:

• Records Management • Box and file Management • Retrieval • Search Facilities • Retention Review • Real-time Reporting • Auditing • Secure Access • Import of current information onto new system

LCC currently manages these in a single Electronic Document and Records Management System. We are looking for a solution which provides an electronic index and tracking system for physical records held both onsite and offsite and can be configured and managed on a day to day basis within house.