# Physical Records Management and File Tracking System

> Contract award record from UK public-sector procurement sources.

## Key facts

- Public buyer: [Leicestershire County Council](/buyers/leicestershire-county-council/contract-awards)
- Contract winner: UK Software Limited
- Award value: £25,000
- Tender value: £124,000
- Award date: 3 June 2019
- Published: 27 November 2019
- Contract start: 28 June 2019
- Contract end: 27 June 2022
- Stage: awarded
- Procurement category: services
- Notice ID: ac45cb01-7233-4019-803f-1e2385fc2378-328963
- OCID: ocds-b5fd17-0ca46a94-349f-4849-bc28-4cb3663ec29a

## Description

1\.1 GENERAL REQUIREMENTS Tender bids are invited for the provision of a system to manage physical files in both offsite and onsite storage locations: The Council's detailed requirements are defined in the Requirements section\. 1\.2 BACKGROUND Leicestershire County Council \(LCC\) is seeking an externally hosted physical records management and file tracking solution for physical files\. The system should provide: • Records Management • Box and file Management • Retrieval • Search Facilities • Retention Review • Real-time Reporting • Auditing • Secure Access • Import of current information onto new system LCC currently manages these in a single Electronic Document and Records Management System\. We are looking for a solution which provides an electronic index and tracking system for physical records held both onsite and offsite and can be configured and managed on a day to day basis within house\.

## Related contract awards

- [SEN20613-SEN-TAXI-THE PHOENIX CENTRE \(HOSPITAL SCHOOL\)](/contracts/ocds-b5fd17-4f588eb3-8fb2-49ef-9c14-2cd4f1db5557): Leicestershire County Council
- [SEN20601-SEN-TAXI- John Wycliffe Primary School](/contracts/ocds-b5fd17-f96fcab6-18ea-448c-a935-c82a54426d12): Leicestershire County Council
- [SEN20602-SEN-TAXI-CLAYBROOKE PRIMARY SCHOOL & Ullesthorpe C Of E Primary School](/contracts/ocds-b5fd17-8988275c-c2fd-4355-8765-e44e77f5db55): Leicestershire County Council
- [Warehouse File Track and Trace](/contracts/ocds-b5fd17-351207a7-c736-4131-b2df-765bbd056280): NHS Business Services Authority

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/ac45cb01-7233-4019-803f-1e2385fc2378-328963)