Formal Floral Bedding, Street Planters and Hanging Baskets

SCOPE OF WORK The Town Council has responsibility for 30 formal beds. These are located along the B6395 and equate to approximately 650 sq metres, each bed is planted with spring and summer bedding. Additionally, spring and summer bedding is planted and maintained at 6 town signs, also along the B6395/A695 and in the Town Centre 'The Glade'.

The Council has responsibility for 33 street planters (800x600x600mm), 1 large 3-tier planter, 4 large planters, 8 medium barrier planters and 36 summer hanging baskets (water reservoir baskets supplied).

The following areas of work, supply and service are required under the contract: • To remove previous season plants and prepare for new season planting as required. • To supply all plants and associated materials. • To provide all labour, tools and equipment to bring on, maintain and ensure pristine beds, planters and baskets throughout the seasons. • To liaise with Prudhoe Town Council to ensure a high standard of service is maintained.

All work will be carried out within the town of Prudhoe (NE42), and including Mickley (NE43).

Additional information: All procurement documents are available on-line at http://www.parish-council.com/prudhoe/index.asp?pageid=655573, can be collected from the Town Council Office or will be posted out to interested parties.

The Council's Financial Regulations require the Council to ensure that value for money is obtained in respect of all contracts for the supply of goods and services, and to ensure that set procedures for the obtaining of tenders and quotations are adhered to.

The Council's Standing Orders require all decisions and resolutions by the Council, including those agreeing to the award of contracts, to be taken by the public meeting of the Council in a form prescribed by law.

The Council will award the 'Formal Floral Bedding, Planters and Hanging Baskets' contract based on 'Cost' and 'Quality'.

PROCUREMENT/AWARD TIMESCALE 19th August - Contract Notice posted, amendment 16th September 2016 3rd October - Closing Date w/c 3rd October - Procurement Group to open and review tenders, with recommendation to go out with Council Meeting Papers on 6th October 2016 12th October - Council Meeting to endorse and agree Contract offer by 14th October - Contract offered and unsuccessful tenders notified following acceptance