Delivery of Community Funerals - Funeral Director Services

Portsmouth City Council, 'the Council', is inviting tenders from suitably qualified funeral directors, to deliver funeral and burial services.

Under Section 46 of the Public Health Act 1984 Local Authorities have a statutory duty to make arrangements for the disposal of a deceased's body if it appears to the local Council that no one is able or willing to organise a funeral. Councils have a duty to instruct a funeral director to make all necessary arrangements for a funeral service and burial.

The Supplier will be responsible upon instruction for the collection of the deceased's body from the Queen Alexandra Hospital mortuary or from another identified location within Portsmouth or the surrounding area, and for arranging the funeral, providing a suitable coffin, vehicle and adequate staff on the day of the funeral. All deceased bodies will be buried unless otherwise instructed by the Council.

The Council is targeting to have awarded the contract by 23rd August 2022 with a subsequent commencement date of 1st October 2022.

The estimated value of the contract is ?60,000 to ?65,000 per annum.

The initial Contract period will be for 3 years with possibility of extending the term by a further 4 years to a maximum total term of 7 years in increments to be agreed, subject to the agreement and performance of both parties

Set out below is the proposed procurement timetable. Whilst the Council does not intend to depart from the timetable, it reserves the right to do so at any time. Should the Tender deadline date change, all suppliers will be informed of this change via Intend.

Deadline for requests for clarification Friday 8th July 2022 at 17:00 Tender return deadline Friday 15th July 2022 at 12:00 (Noon) Evaluation of tender returns completed by Friday 29th July 2022 Invitation to Interview Notification (if required) Monday 1st August 2022 Interview / Site visit (if required) w/c 8th August 2022 Notification of award Friday 12th August 2022 Standstill period 13th - 22nd August 2022 Contract award Tuesday 23rd August 2022 Contract commencement 1st October 2022

Tender submission deadline is Friday 15th July 2022 at 12:00 (Noon).

Additional information: Is a Recurrent Procurement Type? : No