H&S Management System

As an employer, we have responsibilities for health and safety at work as set out in the Health and Safety at Work etc Act 1974. We have a 'duty of care' to look after the health, safety and welfare of our employees while they are at work and failure to do so renders the company liable to investigation and penalty and exposes the directors to risk of imprisonment. Accidents to employees, visitors and customers also cost the company money through claims, damage to assets, lost working time and reputational damage. Effective Health and Safety Management processes reduce cost and risk from these sources. Using the right technology to support the processes ensures effectiveness and reduces management costs through increased efficiency, hence this project to refresh our Health and Safety systems.

For the purposes of costing bids The University has approximately 3000 staff members and 20000 students all of whom may need to access web forms / portals for incident reporting and investigation and conducting or reviewing risk assessments, inspections, audits etc.

However, only the Health and Safety Team and possibly nominated 'super-users' (Safety Coordinators) will need to access the background system for administration purposes. In total this is likely to be less than 100 'users' requiring full administration access.