# PIN for Enterprise Document Records Management Solution \(EDRMS\)

> A sourced UK public sector contract award published by Nuclear Waste Services.

## Key facts

- Buyer: [Nuclear Waste Services](/buyers/nuclear-waste-services/contract-awards)
- Tender value: £500,000
- Published: 31 January 2025
- Stage: pre_procurement
- Procurement category: services
- Notice ID: 503dc110-7e8e-40e1-8692-6b27fad70cc8-822025
- OCID: ocds-b5fd17-38496c5b-3a97-4964-a05b-e82dd0bfc98c

## Description

NWS would like to notify you of an upcoming requirement with relation to a contract for an Electronic Records and Document Management / Content Management System \(EDRMS\)\. We are publishing this as a Request for Information \(RFI\)\. Dependent on the responses and recommendations received from this Public Information Notice, NWS intends to issue a public tender for the supply of an EDRMS in line with the planned timelines of the GDF\. Our operational nuclear business is progressing with the building of the UK Geological Disposal Facility \(GDF\) and needs a robust solution for managing regulatory records with long retention periods as well as having the flexibility required by major capital programmes for information exchange and artefact creation\. Information must be retrievable, searchable, and integrated across multiple systems, which include: • SaaS CDE • M365 • SharePoint • Microsoft Azure • BIM • GIS • Power Automate and Power BI The business is planning for digital twinning and requires seamless information lifecycle integration across systems for both records and project artifacts\. Key future demands include: • Managing a growing, multi-partner supply chain\. • Supporting more automated and complex records and document management, with transactions potentially increasing to over a thousand per week\. • Integrating various applications such as Office documents, CAD/BIM, PDM/PLM, ERP, and others into the EDRMS system\. • Maintain existing ONR Nuclear Site License Conditions and support the future GDF acquisition of a Nuclear Site License\. The provision of fully functioning EDRM Solution implemented in NWS is expected to achieve the following organisational benefits: • Enhanced work and efficiency savings • Cost-effective and efficient operations • Improved support to Regulatory compliance • Support for NWS \`better ways of working\` improvement initiatives • Increase Security and Protection of our information • Increased work demand capability and scalability • Improved collaboration and communication • Improved Environmental Sustainability • Support for the anticipated large increase in document transmittals and interactions with the supply chain • Support for more document processing automation and efficiencies While we are seeking options on potential models and solutions for an effective EDRMS, that can scale to meet the demands of the GDF project and maintain existing nuclear arrangement, collaborating with multiple suppliers in a complex, large-scale engineering environment, it must meet the required standards and undergo a cost-benefit analysis\. We are looking to understand if there are suppliers in the market that can meet the specific requirements of this tender\. To access further information and provide responses to our RFI, please access NWS's ATAMIS system \(https://atamis-2464\.my\.site\.com/s/Welcome\) and find C23832 'PIN for Enterprise Document Records Management Solution' under 'Find Opportunities'

## Related contract awards

- [Pre-Concept Environmental Safety Case Support](/contracts/ocds-b5fd17-8e293f98-c6a4-4708-b72e-1d3a7eb2bff6) — Nuclear Waste Services
- [Sellafield Calder Primary Circuit](/contracts/ocds-b5fd17-d0b63238-133d-4d46-8b8d-ec003d31ebeb) — Nuclear Waste Services
- [Teutates Technical Study](/contracts/ocds-b5fd17-8f0be63a-4113-4352-84c7-a1fded027fff) — Nuclear Waste Services
- [CSSF-002 - GDF Criticality Safety Methodology and Assessments](/contracts/ocds-b5fd17-80416bbd-3d0a-4a38-95ac-cd18934853e8) — Nuclear Waste Services
- [Provide the Fit Out of 1st Floor of Waterdale, Doncaster DN1 3BU](/contracts/ocds-b5fd17-15f392dc-2c8c-4216-8b88-804f4b3853f8) — Rotherham Doncaster and South Humber NHS Foundation Trust
- [Provision of Service Standard Contract: Contract for Insurance Advisory Services](/contracts/ocds-b5fd17-ca5109d5-0cf6-432b-9427-8343f18db8de) — Merseyside Waste Disposal Authority
- [Specialist Support Service For People Bereaved By Suicide](/contracts/ocds-b5fd17-f4987ef7-1add-4fb5-8f5c-69b098c07870) — Kent County Council
- [Digital Consent and Sharing Decision Making Solution](/contracts/ocds-b5fd17-d632ffb5-9d32-48cb-aac1-b8af527a8903) — South Tees Hospitals NHS Foundation Trust
- [National Roads Telecommunications Service 3 \(NRTS3\) Independent Assurance Review](/contracts/ocds-b5fd17-4a336c05-e4fd-4530-86b6-b037c17f1acd) — National Highways Limited
- [Taxi and MPV \(1-8 seats\) Passenger Assistant - Taxi and MPV \(1-8 seats\) Passenger Assistant](/contracts/ocds-b5fd17-63f8a7e1-2c91-4e8e-a7e9-fb3b7b757186) — East Sussex County Council
- [SEN20267-SEN-TAXI-Foxfields Academy](/contracts/ocds-b5fd17-67fcd688-9010-4f21-81ee-36209e1d89f8) — Leicestershire County Council
- [STH Learning Management System](/contracts/ocds-b5fd17-119e9904-7cb0-4b2c-bdcc-1ebc371033c8) — Sheffield Teaching Hospitals NHS Foundation Trust

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/503dc110-7e8e-40e1-8692-6b27fad70cc8-822025)