# Document Storage and Retrieval Services

> A sourced UK public sector contract award published by Leicestershire County Council.

## Key facts

- Buyer: [Leicestershire County Council](/buyers/leicestershire-county-council/contract-awards)
- Supplier: [Stor-a-File](/suppliers/stor-a-file/public-sector-contract-awards)
- Award value: £504,000
- Tender value: £504,000
- Award date: 27 March 2024
- Published: 11 April 2024
- Contract start: 1 April 2024
- Contract end: 31 March 2029
- Stage: awarded
- Procurement category: services
- Notice ID: 0c19fda3-f6fb-454d-bf26-0c020fd9730c-740109
- OCID: ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773

## Description

Leicestershire County Council required a supplier that can safely secure storage for physical files, mainly paper files but some photographs and negatives which require a temperature-controlled environment\. The Council has approximately 350,000 files in off-site storage, held in 23,000 boxes\. This is likely to decrease gradually over time as rates of destruction increase\. The Council requires a delivery and pick-up service available each working day but with the flexibility to restrict the service to specified days as required, files to be delivered and picked up between 08:30 and 10:00 at the latest\. The Council also requires an urgent order service by which files should be delivered to County Hall within 2 hours of being requested\. There should be an out of hours \(emergency\) service available\. The Council requires a secure and confidential file and box destruction service, with a reasonable turnaround time and with the timely provision of destruction certificates\. The Council indexes files using their own system at box and file level\. The Council requires a web-based ordering and tracking interface with the off-site storage supplier\. Procured via further competition ESPO Framework 390\_22 Document Management Solutions\.

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## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/0c19fda3-f6fb-454d-bf26-0c020fd9730c-740109)