Request for Information for Vehicle Consumables Providers

HMRC is investigating the available options for the purchase of vehicle consumables to maintain the HMRC fleet of approximately 1900 vehicles. The primary purpose of this decision to purchase is to ensure that HMRC’s vehicles stay roadworthy, and to ensure the continued safety of HMRC staff.

Examples of the vehicle consumables required are as follows; de-icer, screen wash and even tyre tread & pressure kits (For more information please see the attachment. We would also require that any supplier of these specialist goods will be able to do so on a nationwide basis covering HMRC sites across the UK.

Aim / overall objective

HMRC is seeking information which will allow us to make an informed choice about whether, and how, to proceed with a requirement for vehicle consumables. In particular, we would like to establish: • The number of companies in the market currently able to offer the necessary range of required vehicle consumables on a nationwide basis; • How the process for ordering specialist goods might be facilitated; • How potential business partners would facilitate delivery/collection of products ordered;

Additional information: Ariba registration and access to questions

In order to respond to this Request for Information suppliers will need to sign up as a supplier on the SAP Ariba system; further information about HMRC’s instance of SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm

If you are using HMRC’s instance of SAP Ariba for the first time, even if you are already registered on the wider SAP Ariba supplier network, will need to register at http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full

(You must ensure that you are directed to the registration page for HMRC’s instance of SAP Ariba, with the HMRC logo at the top of the page, and to do this you may need to cut and paste the web address directly into your web browser).

As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the ‘registration process is now complete’ and providing you with ‘your organisation’s account ID’ number.

If an email response from HMRC is not received within one working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gsi.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made.

Once you have registered and have an account ID’ number, please email nicholas.crowe@hmrc.gsi.gov.uk no later than 12:00 on 15th November 2016 with the following information as confirmation that you wish to express an interest for the opportunity described in this Notice quoting:

The contract reference shown in Section II.1.1 of this Notice Your organization’s HMRC SAP Ariba account ID: ‘AN…’ Your organisation’s name: Your name: Your email address: Your telephone number:

You will then receive an email confirming access to the online questionnaires and any other information.

Please note: Closing date for completing online questionnaires is 16th November 2016.