# FRAM-926-23-TH

> A sourced UK public sector contract award published by Coventry University.

## Key facts

- Buyer: [Coventry University](/buyers/coventry-university/contract-awards)
- Supplier: [Restore Records Management](/suppliers/restore-records-management/public-sector-contract-awards)
- Award value: £75,000
- Award date: 11 October 2023
- Published: 18 October 2023
- Contract start: 1 November 2023
- Contract end: 31 October 2027
- Stage: awarded
- Procurement category: goods
- Notice ID: e3d7edb0-8227-4968-95c3-1de6e81ec82e-689876
- OCID: ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472

## Description

Coventry University Higher Education Corporation and its subsidiary companies \(to be subsequently referred to as "CU / Group"\) is looking for an offsite records storage provider to store its Group physical records, e\.g\. paper\. Whilst the Group is a global organisation, with records held in Coventry, London, Scarborough, and outside of the UK, immediate storage requirements are for records held in our UK campuses, namely Coventry\. However, this is likely to still require collection and delivery of records from multiple locations\. Our initial storage requirement can be split into three stages ordered by priority: 1\. The Group has approximately 1000 boxes of physical records \(the majority are paper files though some contain CD's and microform\), needing to be moved from the ground floor of the Alma Building, CV1 5QA, due to environmental concerns\. 2\. The Group has a further ~1000 boxes of physical records, e\.g\. paper, stored with an offsite storage provider based in Lutterworth, whose contract is due to end\. 3\. In addition to the above, the Group has undertaken an exercise to determine any other records stored on site within various onsite locations, this has highlighted approximately 1500 boxes of physical records\. These records will need to be stored offsite\. It is also understood that these records will need cataloguing\. Records as per points 1 and 2 are unlikely to require cataloguing but will require their existing inventories to be migrated into one catalogue\. The Agreement will be awarded for a duration of two years, with an option for Coventry University, at its discretion, to elect to extend the term of the Agreement for two further one year periods\. For the avoidance of doubt, the term of the Agreement shall not exceed a maximum of four years\. The procurement document can be accessed for free at https://in-tendhost\.co\.uk/coventryuniversity/\. This is the same location to reply to this Tender\.

## Related contract awards

- [Provision of Construction Consultancy Services](/contracts/ocds-b5fd17-972b63e8-ee34-414f-a93f-cd1ab3455a81) — Coventry University
- [Call off from SUPC Books, eBooks and associated framework](/contracts/ocds-b5fd17-a8de5b3b-c52a-4da0-a091-eac15d59628d) — Coventry University
- [IT EQUIPMENT AND SOFTWARE FOR OFFICE FOR STUDENTS PROJECT](/contracts/ocds-b5fd17-23dfee22-778b-4e7d-8a20-0ef6e785c89d) — Coventry University
- [Media Advertising Lot 1](/contracts/ocds-b5fd17-721c391c-3d4c-4302-9808-0c3da8a74072) — Coventry University
- [Further competition against RM6175 Records Information Management, Digital Solutions and Associated Services Lot 1: Records Information Management Services - AWARD](/contracts/ocds-b5fd17-e0019c78-8889-45d5-a1ec-04018f04a8c0) — Historic England
- [Document Storage and Related Services](/contracts/ocds-b5fd17-53dd6dbd-0cc9-4b77-b0a5-4882619fc5ef) — Sunderland City Council
- [Archive Storage & Records Management](/contracts/ocds-b5fd17-772ac56d-fb10-4db7-bf1b-0f9304ffad73) — South Tyneside Council
- [Provision of Records Information Management Services - Direct Award through Lot 1: Records Information Management Services of the Crown Commercial Services \(CCS\) Records Information Management, Digital Solutions and Associated Services \(RM6175\) Framework Agreement\.](/contracts/ocds-b5fd17-8a5562ca-fcf4-4d97-b1d0-c4347f05b907) — Longhurst Group
- [CBC-2100-Q-SM Kingfishers - Replacement Bath - AWARD](/contracts/ocds-b5fd17-c6d8cc4e-5643-491b-bde3-512357759b1f) — Central Bedfordshire Council
- [Infonetica renewal](/contracts/ocds-b5fd17-e9236b13-5f1e-4a3b-8abb-4425f42e1cd7) — UNIVERSITY OF SALFORD\(THE\)
- [Incident Command Unit \(FRS\)](/contracts/ocds-b5fd17-3ead37e9-3fda-46aa-adaf-0c9aa3471546) — West Sussex County Council
- [Insurance Purchase](/contracts/ocds-b5fd17-f0b22c6d-a6ed-4807-b3b3-99060b648091) — Defence Science and Technology Laboratory

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/e3d7edb0-8227-4968-95c3-1de6e81ec82e-689876)