Event Management Services for Hackney One Carnival 2016

This is an exciting opportunity for an event management organisation to build a strong reputation for successful event management within the local carnival sector and the wider creative community in Hackney.

The commissioned organisation will lead on the project management, budget management and operational delivery of the carnival.

The commissioned organisation will work closely with another service provider - the Creative Director. The Creative Director will be responsible for ensuring that the carnival successfully reflects the creativity of the local carnival sector and will also lead on delivery of innovative community engagement initiatives.

This close working relationship will ensure that the requirements of the performers (managed by the Creative Director) will be incorporated into the operational plans (devised and implemented by the Event Management company) and equally, that the performers will be fully aware of what is required of them.

The project will include a street parade culminating in a safe and inclusive finale event with a programmed stage or sound systems and street traders on one or more of Hackney’s public spaces.

Additional information: If you are interested in submitting a quotation for this service, please send the following information:

• a statement outlining how your organisation meets all the essential criteria. • Company profile demonstrating your company’s experience and skills for this service, making reference to two recent commission of similar size and value. Please include names of any proposed team members where relevant. • A statement of your approach to this project, detailing your proposed methodology • a proposed work programme, indicating number of days to be allocated and when (bearing in mind the need for flexibility and paced working, alongside the Creative Director) • a comprehensive quotation for fees and expenses for undertaking the work including a detailed cost breakdown. This must be a fixed fee proposal. • a proposed 5-stage fixed fee payment schedule • a proposed cash-flow forecast, to support the contracting process, in parallel with the 5-stage fee payment schedule. • evidence of the following insurances: Public Liability, Employers Liability, Professional Indemnity • last two years’ financial accounts including: • Balance sheet; • Profit and Loss Account/Cost of sales; • Full notes to Accounts; • Directors/Auditors report (where applicable). THE LONDON BOROUGH OF HACKNEY WILL CROSS REFERENCE ASSURANCES OF YOUR COMPANY’S FINANCIAL STANDING BY APPLYING FOR A CREDIT REFERENCE THROUGH AN ESTABLISHED CREDIT REFERENCE AGENCY AND MAY REQUEST ADDITIONAL FINANCIAL INFORMATION IN SUPPORT OF THE APPLICATION.

• two named referees who can confirm your track record in delivering similar services. In an attempt to speed up the evaluation process, the reference template has been provided. This must be sent to your referees and your referee must complete and return the document to the contact officer noted below by the submission deadline. Please note that it is your responsibility to ensure that the referees return the completed form to the contact officer by the submission deadline below.

Please email your application to lucy.mcmenemy@hackney.gov.uk.

Deadline for applications: Monday 28 March 2016, 9:00am Provisional interview date: Thursday 31 March Work commences: 4 April 2016