HDC Arboricultural Services

Pre-Market Engagement Questionnaire

Thank you for registering your interest in our Supplier Engagement Event taking place in person on 17th July 2024. The Council will provide full details upon receipt of a completed questionnaire.

To help make the session as informative as possible we would like you to respond to the questions provided in the attached questionnaire. We are not looking for a detailed response and we would expect that the questions take no longer than 30 minutes to complete.

Please send your answers to these questions to procurement@horsham.gov.uk by 12:00 Wednesday 10th July 2024.

The responses to this questionnaire will provide the Council with useful market insight and is not part of any competitive tender, nor does this indicate that the Council will undertake any contract award relating to this requirement in the future. Any information provided will be treated in confidence and only used to inform the Council about current market conditions and supplier preferences.

Neither failing to respond to this questionnaire will mean exclusion from any potential tendering opportunity going forward nor can the Council guarantee any inclusion in any potential tendering opportunity if you do respond to this Questionnaire.

Background to the Contract

The Council are seeking to appoint an arboricultural contractor(s) to undertake tree works on their behalf. We would be looking for the contract(s) to start in the spring of 2025. We currently do not have a main contractor but are using a number of different local suppliers.

Project Scope

Inspection, maintenance and specialist works on all the trees and woodland on Council land across the District. The maintenance element will include a requirement for a 24hr, 365 day emergency call-out service.

Project Budget

In the financial year 2023-24 the cost of tree inspection and maintenance was £210k, with a further £151k on ash-dieback removal. We expect the value of the latter to reduce over the term of the contract.