# Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS North East London CCG

> A sourced UK public sector contract award published by NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT.

## Key facts

- Buyer: [NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT](/buyers/nhs-south-central-and-west-commissioning-support-unit/contract-awards)
- Supplier: [Ricoh](/suppliers/ricoh/public-sector-contract-awards)
- Award value: £1,559,203
- Tender value: £1,559,203
- Award date: 28 February 2022
- Published: 9 June 2022
- Contract start: 1 May 2022
- Contract end: 31 March 2023
- Stage: awarded
- Procurement category: services
- Notice ID: f1f84ba9-7cbc-4577-8573-21c26eab8882-545161
- OCID: ocds-b5fd17-7c89f2f4-4fb4-4dc3-83b1-019636d0d174

## Description

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record\. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital\. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice\. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care\.\. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient\. There are four primary reasons for digitisation of Lloyd George records: • safer care for patients • release of space within practices to provide additional consultation areas • access to the full patient record at the point of care • GP Contract commitments to digitise all Lloyd George patient records by March 2022\. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System \(DPS\) \(OJEU Reference 2020/S 152-373617\) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services\. It is compliant with the public procurement regulations and public authority standing financial instructions\. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems\. NHS North East London Clinical Commissioning Group have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub \(commissioned from the SCW CSU\) on behalf of the Commissioners\.

## Related contract awards

- [NECS Microsoft Windows & Microsoft Office Licences on behalf of Hospice Care North Northumberland](/contracts/ocds-b5fd17-184dd526-f2e7-4074-a517-d632de9ed4f3) — NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT
- [Provision of Professional Qualification Courses to SCW \(NHS South, Central and West Commissioning Support Unit\)](/contracts/ocds-b5fd17-9e6d8d3d-c077-4f1b-b7c9-d736ee742bf3) — NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT
- [Contract for the Provision of Frontline Productivity Programme - Technical Assurance Deep Domain Specialist Capability for the NHS South, Central and West CSU](/contracts/ocds-b5fd17-ab6425d7-36bd-49a1-9006-4cb11bdbd500) — NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT
- [UK Health and License Support for NHS BNSSG ICB & NHS Gloucestershire ICB](/contracts/ocds-b5fd17-f39b6f6d-5af9-4be2-9a39-1f739bc14256) — NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT
- [Multifunctional Print Devices \(MFDs\), Print Management and Associated Services](/contracts/ocds-b5fd17-cc95bbca-bc5b-44d1-80d3-bc3e4858a309) — NOTTINGHAM CITY COUNCIL
- [Print Device](/contracts/ocds-b5fd17-d740d6ea-d2c3-4a3c-89c2-46e2660ba7f9) — ORDNANCE SURVEY LIMITED
- [Print Solution](/contracts/ocds-b5fd17-92ed7e55-43f3-4060-ac3c-9ea62a148c3e) — St Helens College
- [Digital Production Print Equipment](/contracts/ocds-b5fd17-9ddc2ea9-16a7-4a61-8b2e-c2f21fcf0c5b) — UNIVERSITY OF SHEFFIELD
- [QOC937 2026-08-25 \(0900\) Beccles - Bure Park Specialist Academy, Great Yarmouth \(4 seats\) - AWARD](/contracts/ocds-b5fd17-7ca10681-12f2-476e-93c5-018597ad2650) — Suffolk County Council Passenger Transport
- [EPR Delivery Partner - Benefits Realisation Services](/contracts/ocds-b5fd17-6176f4a6-96f7-4055-b1c2-7d2528a56e7b) — United Lincolnshire Teaching Hospitals NHS Trust
- [EPR Delivery Partner - Testing Delivery and Assurance Services](/contracts/ocds-b5fd17-5242b8de-ea34-40dc-930f-8c593a05e574) — United Lincolnshire Teaching Hospitals NHS Trust
- [QBH179 2026-08-25 \(0900\) Winston to Castle East School, Bungay \(4 seats\) - AWARD](/contracts/ocds-b5fd17-7e173943-0209-4866-93ea-c3e611f1b8eb) — Suffolk County Council Passenger Transport

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/f1f84ba9-7cbc-4577-8573-21c26eab8882-545161)