# Data Governance Solution for YPO

> A sourced UK public-sector contract award published by Yorkshire Purchasing Organisation.

## Key facts

- Public buyer: [Yorkshire Purchasing Organisation](/buyers/yorkshire-purchasing-organisation/contract-awards)
- Contract winner: Gradian Systems Ltd
- Award value: £128,000
- Tender value: £128,000
- Award date: 5 May 2026
- Published: 9 September 2026
- Contract start: 6 May 2026
- Contract end: 5 May 2030
- Stage: awarded
- Procurement category: services
- Notice ID: bc5f23b8-c629-429b-b20e-5c462cb5ca25-913396
- OCID: ocds-b5fd17-8d727e60-6ecb-40d4-b85a-207479b729b0

## Description

This service provides a comprehensive, Microsoft 365 - native data governance solution designed to improve information security, compliance and lifecycle management across YPO's digital estate\. It delivers automated discovery and classification of large-scale unstructured data across SharePoint, OneDrive and Exchange, using contextual analysis to identify sensitive, misclassified, or high risk content\. The service supports automated or workflow-based sensitivity labelling, robust exception handling, and safe, controlled remediation with rollback capabilities\. It identifies ROT and stale data, enabling defensible disposition aligned with retention policies\. Continuous monitoring highlights external sharing risks, permission drift, and newly created unlabelled content\. Real-time dashboards, exportable reports, and ISO27001 - ready evidence packs support audit readiness and operational oversight\. The solution operates fully within YPO Microsoft 365 tenant, ensuring no data exfiltration, strong security controls, and full alignment with GDPR and organisational compliance requirements\.

## Related contract awards

- [IT Hardware for YPO](/contracts/ocds-b5fd17-64c2d9dc-fcf8-44ea-b1f6-8db3a9f575af): Yorkshire Purchasing Organisation
- [Vehicle Lease and Hire for YPO](/contracts/ocds-b5fd17-49fa38e4-9aa0-436e-8539-f0b3b680040a): Yorkshire Purchasing Organisation
- [001327 Apprenticeships \(Data Literacy Pilot\)](/contracts/ocds-b5fd17-ae9b7941-c959-414a-b2c2-38302ba850f1): Yorkshire Purchasing Organisation
- [Symantec Email Security Service](/contracts/ocds-b5fd17-bb853233-c2b0-4a80-86b3-9a5e85d3ed37): The Charity Commission For England And Wales
- [Symantec Email Service 2025/2026](/contracts/ocds-b5fd17-f820271c-dfe5-4f63-9fed-f43f4830ed6f): MCA - Maritime and Coastguard Agency
- [Symantec Email Security Service](/contracts/ocds-b5fd17-5a7cfac2-1e08-40b5-b370-9546cea7b24a): MCA - Maritime and Coastguard Agency

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/bc5f23b8-c629-429b-b20e-5c462cb5ca25-913396)