# Electronic Document Management System 2023 - AWARD

> A sourced UK public sector contract award published by Cottsway Housing Association Limited.

## Key facts

- Buyer: [Cottsway Housing Association Limited](/buyers/cottsway-housing-association-limited/contract-awards)
- Supplier: Target Integration Ltd
- Award value: £63,360
- Award date: 19 September 2023
- Published: 30 October 2023
- Contract start: 1 September 2023
- Contract end: 31 August 2026
- Stage: awarded
- Procurement category: works
- Notice ID: b18cfbef-95db-4dd5-a70d-4526615b5b30-693238
- OCID: ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c

## Description

Currently, Cottsway is utilising MRI's Documotive EDRM system as a document storage solution across various business areas such as Housing, Property Management, Finance, and HR\. However, this system has not been updated for several years, leading to difficulties in effectively managing and maintaining documents in a centralised manner\. Additionally, Cottsway has recently implemented Microsoft Office 365, which has resulted in a shift towards storing and collaborating on documents in SharePoint\. Therefore, there has been a fragmentation in the storage of key documents, dispersed across different platforms\. This existing approach is no longer sustainable in meeting the present and future document management requirements of Cottsway\. Cottsway Housing is aiming to achieve the following from this tender exercise: 1\. A fit-for-purpose EDMS solution that delivers all essential requirements and as many desirable requirements as possible\. 2\. To provide a solution that delivers the requirements whilst proving value for money, within a reasonable timeframe\. 3\. Longevity of the chosen solution, including any future upgrades/updates, and ongoing support\.

## Related contract awards

- [Request for demonstration \(RFI\) - Asset Management System for social housing](/contracts/ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a) — Cottsway Housing Association Limited
- [Replacement of existing balustrading and associated concrete repairs - Rev B](/contracts/ocds-b5fd17-efb275a0-44db-4d31-b970-ef84492f0eb8) — Cottsway Housing Association Limited
- [Replacement of existing balustrading and associated concrete repairs RevA](/contracts/ocds-b5fd17-8c9a2960-ae60-4d69-a3e3-c19407a5d5fe) — Cottsway Housing Association Limited
- [Laptop Refresh Tender 2023 - AWARD](/contracts/ocds-b5fd17-de81cb54-e33a-400e-b095-855375cf2f75) — Cottsway Housing Association Limited
- [T0422 - CM115 South Stack Lighthouse Painting](/contracts/ocds-b5fd17-5e90bd90-bcee-41a2-b011-ccb36078da3d) — Trinity House
- [T0422 - CM116 Flatholm Lighthouse Painting](/contracts/ocds-b5fd17-dc6b0362-3017-4c20-8358-85be6acb4330) — Trinity House
- [E20017 - Nags Heag Hill - Air Balloon Road Drainage Correction Work](/contracts/ocds-b5fd17-7d8cc0ec-773a-4e69-a697-4d8957e2d4b4) — Bristol City Council
- [Hillingdon PS HQ - M&E Works](/contracts/ocds-b5fd17-16130349-afd8-4a0a-bc2c-dcd28ebd81ac) — METROPOLITAN POLICE SERVICE

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/b18cfbef-95db-4dd5-a70d-4526615b5b30-693238)