# Digitisation of Personnel Records

> A sourced UK public sector contract award published by NHS Shared Business Services.

## Key facts

- Buyer: [NHS Shared Business Services](/buyers/nhs-shared-business-services/contract-awards)
- Supplier: [Restore PLC](/suppliers/restore/public-sector-contract-awards)
- Award value: £455,562
- Tender value: £455,562
- Award date: 7 June 2023
- Published: 13 June 2023
- Contract start: 10 May 2023
- Contract end: 10 May 2026
- Stage: awarded
- Procurement category: services
- Notice ID: 73ebec54-b0a0-403f-a349-160c296ccc98-653080
- OCID: ocds-b5fd17-91a19be6-7c05-49ef-91fb-3438e6accaec

## Description

The requirements for provision of Digitisation of Personnel Records for the Contracting Authority are outlined in the below and are to be included be not limited to: • Requirements to move away from paper-based system to an electronic system • Requirement for a System which will hold all relevant HR records which include: o Application form o Job Description/Person Spec o Contract o Offer Letter o Registration Documents o Eligibility to Work docs o OH Clearance o New Starter Paperwork o DBS if applicable o If applicable sickness paperwork eg Return to Work Docs, Sickness Letters o If applicable disciplinary paperwork etc • Managers/ / Trust HR to be able to upload relevant employment related documentation that is required to be stored on personnel file • The ability for HR and Manager to access Employees Information, with access for multiple owners • Ideally link with ESR Supervisor Hierarchy, to avoid having to maintain another hierarchy within another system • The ability for Docs to be destroyed when time periods come up • The ability to pull records for Auditing purposes • A clear, accessible audit trail of who has accessed records and when • Access to move physical files as well as digital files to one centralised digital place\. Currently this could be documents stored in, for example and not limited to, TEAMs files, personal drive files, shared drive files and or paper copy files\. • Provide Project management and support to the Contracting Authority project team to ensure project can be delivered efficiently and on time\.

## Related contract awards

- [Bluecat Renewal 25 - SBS24-117](/contracts/ocds-b5fd17-baa92a32-a1a2-4b50-89ed-47f8ad8abe7c) — NHS Shared Business Services
- [HPE Server Hardware Warranty and Support Renewal - SBS24-073](/contracts/ocds-b5fd17-910e83d0-7ad0-4e09-af77-add06d333d5b) — NHS Shared Business Services
- [SBS23-061 - NCHC - Cardiac Rehabilitation](/contracts/ocds-b5fd17-92079ac9-ee60-4ce9-9598-f011a7afbb18) — NHS Shared Business Services
- [EMIS-X Analytics \(SBS24-001\)](/contracts/ocds-b5fd17-e476b3e2-9597-4661-b582-d5afe46ff6a9) — NHS Shared Business Services
- [COLP Records Storage - Restore](/contracts/ocds-b5fd17-7c0eb5ff-8c91-41db-8c88-5fb5e1d10c2b) — The Mayor and Commonalty and Citizens of the City of London
- [Secure Document Management, Storage and Retrieval Solution](/contracts/ocds-b5fd17-41d5321d-813d-460e-8066-27f60930b1ef) — Peterborough City Council
- [External Secure Storage Solution for Paper Files](/contracts/ocds-b5fd17-c88b367a-0267-4e6c-b6c8-d5644457da9f) — MCA - Maritime and Coastguard Agency
- [Data Management of Electronic Records \(Transport, Storage, Retrieval and Destruction\)](/contracts/ocds-b5fd17-94220ee6-37c1-4cec-9785-24ef89716fd5) — County Durham and Darlington NHS Foundation Trust
- [SEN20231-SEN-TAXI-Brooksby Melton College](/contracts/ocds-b5fd17-08326797-d738-447c-9aa6-156a9505a094) — Leicestershire County Council
- [2026-08-07 09:00 - QBE959 Newmarket & Gazeley to Riverwalk School, Bury St Edmunds - AWARD](/contracts/ocds-b5fd17-b8f51468-ddfc-4b13-b56e-af10669ad163) — Suffolk County Council Passenger Transport
- [QHL118 09:00 2026-09-01 Glemsford to WS Training, Haverhill - 4-seater vehicle required - AWARD](/contracts/ocds-b5fd17-97ec37c1-e8fe-4ab5-a737-0f93dfeabe48) — Suffolk County Council Passenger Transport
- [2025-097 Microsoft Enterprise Agreement & Associated Services](/contracts/ocds-b5fd17-799c2c53-9c0f-44b7-a80c-04573ee782e9) — Ofgem

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/73ebec54-b0a0-403f-a349-160c296ccc98-653080)