SO17781 Visitor Management System

THIS NOTICE IS BEING PUBLISHED FOR TRANSPARENCY PURPOSES ONLY, CONTRACT HAS ALREADY BEEN AWARDED. CAST require self-contained, all in one, touch screen PC and HID readers that are installed for the purpose of signing visitors, staff and contractors in and out of the site. The system that will bring together all of the paper based health and safety and auditing systems into one unique easy to use digital system. The visitor management kiosk (pedestal) will be provided with corporate branding for the reception areas at the Authority’s Sandrige and Langhurst sites. Further details can be found within the full documentation attached to this notice.

Additional information: How to apply Instructions to Potential Providers: Potential Providers must first be registered on the Crown Commercial Service e-Sourcing Suite in order to respond to the Procurement. If you have not yet registered on the e-Sourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS e-Sourcing’.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage. Potential Providers should note that it could take up to 10 working days to obtain a DUNS number. Full instructions for registration and use of the system can be found at: http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the e-Sourcing Suite, you will need to express your interest by emailing ExpressionOfInterest@Crowncommercial.gov.uk

Your email must clearly state: • the name/reference of this procurement • the name of the registered supplier; and • the name and contact details

Crown Commercial Service will then process your registration and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done.

It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond. Crown Commercial Service is not able to offer any extensions to the advertised procurement timetable.

For technical assistance on use of the e-Sourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email: supplier@Crowncommercial.gov.uk