# AV Support for Annual Conference

> Contract award record from UK public-sector procurement sources.

## Key facts

- Public buyer: [HEALTH DATA RESEARCH UK](/buyers/health-data-research-uk/contract-awards)
- Contract winner: Cameron Presentations Limited
- Award value: £33,586
- Tender value: £33,586
- Award date: 7 February 2025
- Published: 9 April 2025
- Contract start: 10 February 2025
- Contract end: 31 October 2025
- Stage: awarded
- Procurement category: services
- Notice ID: d13135ab-3226-46ea-82f1-08451664bddb-839482
- OCID: ocds-b5fd17-cf72654a-5023-4c8e-89cb-6c66be0e2588

## Description

Provision of AV support services and registration/event platforms for annual conference including: • Conference registration software, including the ability to take payments\. • Online event platform • Support for delegates reporting difficulties with the platforms • Pre-production project management, including production build, rehearsals for hybrid sessions, and a production manager during and at the event\. • Video and live streaming for hybrid sessions, meeting accessibility best practice, for example with live captioning and transcript • Large frame and banner: a branded backdrop and digital lectern for the main stage\. • Background music for session starts, breaks, and potential awards\. • Design phase \(two rounds of revisions\), including intro/outro slides, holding cards, and lower third graphics with speaker names for all presentations\. Images for the digital lectern\. • Timers for speakers and organisers, accessible via a laptop and comfort monitors\. • Professional photography services for two days\. • Power supply for 16 exhibitors\. • Recording of all sessions and providing session recordings in mp4 format with proofed subtitle/caption files provided separately in \.vtt or similar format • 10-16 TV screens for exhibitors, with setup and power provided\.

## Related contract awards

- [Applicant Tracking System](/contracts/ocds-b5fd17-525093bc-e597-4276-8530-03f18652e28a): HEALTH DATA RESEARCH UK
- [Google Cloud Platform \(GCP\)](/contracts/ocds-b5fd17-0cbfe9b2-096c-4a95-8a6c-3793614655cd): HEALTH DATA RESEARCH UK
- [Media Monitoring and Press Release distribution platform](/contracts/ocds-b5fd17-66029852-5cc7-4943-83a9-38cdda1da329): HEALTH DATA RESEARCH UK

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/d13135ab-3226-46ea-82f1-08451664bddb-839482)