Financial Management System as a Service

Tenders are invited for the provision of an integrated Financial Management System, hosted as Software as a Service (SaaS) within the European Union. The Service Provider will need to take into account differing IT needs, abilities and compatibility in proposing an appropriate solution, which within the scope of this procurement are: • Software licences and upgrades (including if concurrent or named users); • SaaS cloud solution; • Implementation, configuration and integration Services with project management; • Systems validation and control/administration; • Secure system back-up/contingency planning with data archiving facilities; • Documentation and user training; • Helpdesk and application support and maintenance; and • Data conversion and migration.

Some system users are based within the organisations Derby Homes Ltd and some Schools within the local authority area; however, the management of the system rests with and licenses are paid for by Derby City Council.

The initial contract period is five (5) years. The Commencement Date is estimated to be 01 October 2016 and the Contract will expire 30 September 2021. The Service Commencement Date is estimated to be 01 April 2017. There will be options to extend the contract for up to five (5) additional years in increments, subject to satisfactory performance and business needs. The maximum contract period is therefore ten (10) years.

This procurement has previously been advertised with a Prior Information Notice.

Please note, suppliers wishing to express interest and obtain the documentation must do so by 14:00, Monday the 11th of July 2016. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00, Monday the 18th of July 2016.

The process is being run via the Council etendering system www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system.