# A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System

> A sourced UK public sector contract award published by THE PIRBRIGHT INSTITUTE.

## Key facts

- Buyer: [THE PIRBRIGHT INSTITUTE](/buyers/the-pirbright-institute/contract-awards)
- Tender value: £700,000
- Published: 18 October 2023
- Contract start: 1 February 2024
- Contract end: 31 December 2030
- Stage: open_tender
- Procurement category: goods
- Notice ID: 1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88-689996
- OCID: ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d

## Description

The Institute requires a fully integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System\. The requirements are to be met by a reliable, single sign-on \(active directory\), integrated system and will include migration, transition, training, implementation and ongoing support and maintenance\. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes\. The key areas for implementation of a new system include: • Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close\. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets\. • Financial management capabilities including full economic costing \(overhead absorption\); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management\. • Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service\. • Inventory capabilities\. • Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >£10k \(quotes\); identifying orders; stores; inventory; and specialised shipping\. • Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details\. • Chart of Accounts structure or alternate concept\. • Labour distribution capabilities including the ability to allocate end users \(specifically scientist\) across multiple projects\. • Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module\. • Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module\. • Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module\. All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright\.ac\.uk\. See attached documentation\.

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## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88-689996)