# 390\_18 Document Management Solutions

> Pre-procurement notice from UK public-sector procurement sources.

## Key facts

- Public buyer: [ESPO](/buyers/espo/contract-awards)
- Tender value: £30,000,000
- Published: 13 September 2017
- Planned start: 2 April 2018
- Planned end: 1 April 2020
- Stage: pre_procurement
- Notice ID: 67b76ed1-4945-4fb4-ba4d-d933934ee857-170394
- OCID: ocds-b5fd17-ec3f9f20-724d-45ea-b52e-165a1159f626

## Description

ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services\. The key aim of the framework will be to promote efficiencies and cost savings\. Lot 1 - Electronic document scanning services and software solutions - This lot requires service providers to provide a full end-to end scanning solution preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents\. Including the supply, implementation and maintenance of EDRM \(Electronic Document & Records Management Software\), associated consultancy and training\. Lot 2 - Document storage, retrieval and associated services - This lot requires service providers to provide preparation, collection, storage, retrieval, secure disposal of documents and any associated services\. Lot 3 - Total document management solutions - This lot requires service providers to provide a full end-to end solution for all scanning, storage and consultancy requirements\. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training\. The framework agreement has the option to extend for up to a further 24 months\. The total estimated value stated includes the option period\. As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies \(defined https://www\.espo\.org/ESPO/media/Documents/FAQs/ESPO-s\_powers\_to\_trade\_\_website\_-2016-12-22\.pdf\) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments \(including Academies\); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament\. Details of the classification of end user establishments and geographical areas is available on: http://www\.espo\.org/About-us-%281%29/FAQs/Legal To express an interest: \(a\) Go to www\.eastmidstenders\.org, \(b\) Register \(c\) Search for tender opportunity'390\_18', \(d\) Express an interest\. Please note this is a Prior Information Notice and tender documentation is not available yet\. Additional information: To express an interest: \(a\) Go to www\.eastmidstenders\.org, \(b\) Register \(c\) Search for tender opportunity'390\_18', \(d\) Express an interest\. Please note this is a Prior Information Notice and tender documentation is not available yet\.

## Related contract awards

- [Call-off Award - YPO 001229 Network Connectivity and Telecommunication Solutions II Framework - Cisco Network Switches \(additional\)](/contracts/ocds-b5fd17-b0f980ef-fd92-4ac0-a43b-c1cc4df590b4): Espo
- [Call-off Award - YPO 001229 Network Connectivity and Telecommunication Solutions II Framework - Cisco Network Switches](/contracts/ocds-b5fd17-6d7e706f-01fc-4cc4-a4b9-cd80cd0731e8): Espo
- [704FC11/25-01 Further competition under ESPO Framework 704\_22 Lot 1 \(Education Catering\) for the supply of Catering Services to the Leicestershire Schools Group](/contracts/ocds-b5fd17-fa69ccbe-d0d8-4fb7-b95d-812ddcd8bcbf): Espo

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/67b76ed1-4945-4fb4-ba4d-d933934ee857-170394)