# DBC \(SF\) Off Site Archiving - AWARD

> Contract award record from UK public-sector procurement sources.

## Key facts

- Public buyer: Supply Hertfordshire
- Contract winner: DataSpace \(UK\) LTD
- Award value: £77,000
- Tender value: £70,000
- Award date: 12 March 2020
- Published: 16 March 2020
- Contract start: 1 April 2020
- Contract end: 31 March 2023
- Stage: awarded
- Procurement category: services
- Notice ID: bff73973-f0f0-49fc-a1b0-7abfe661e2db-350182
- OCID: ocds-b5fd17-ed3416ba-956f-43c5-961b-3e758842ec35

## Description

The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records\. Key components of contract: o The transfer of our existing storage boxes to the new contractor \(If applicable\) o Arranging Collection of new storage boxes to go into storage o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests\. Administrative access and user access is required\. o Delivery / retrieval service for records when required \(both next day, and in case of emergency; same day\) and the ability to have records scanned back securely to BSI 1008 standards\. o Secure, safe and compliant storage of the records\. o Secure and evidenced certified destruction of records when required \(at your premises\) o Effective Contract Management, Account Management and performance monitoring o Auditing and advice on optimum storage performance would be useful o A simple, accurate and efficient invoice process, preferably one invoice per month Contract Period The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years\. The commencement date for the contract will be 1 April 2020 All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal\.at http://www\.supplyhertfordshire\.uk Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 23 December 2019\. Any tender submitted either manually or by email will not be accepted\.

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## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/bff73973-f0f0-49fc-a1b0-7abfe661e2db-350182)