# Fleet Management System

> A sourced UK public sector contract award published by Scottish Water.

## Key facts

- Buyer: [Scottish Water](/buyers/scottish-water/contract-awards)
- Tender value: £200,000
- Published: 14 October 2025
- Contract start: 2 March 2026
- Contract end: 1 March 2030
- Stage: open_tender
- Procurement category: services
- Notice ID: 07c869aa-e547-47e0-88e6-deae909f47fa-868134
- OCID: ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2

## Description

The new contract seeks to meet a number of requirements in its provision of a cloud-based fleet management system\. These include: • Data Migration \(if required\) • Fleet asset inventory - LCV, HGVs, plant items and auxiliary equipment\. • Driver details • Supplier management\. • Operator Licencing information including details of operating centres\. • Maintenance records\. • Accident management\. • Document management\. • Hold scheduled maintenance requirements based on asset categories\. • Report on scheduled maintenance compliance • Ability to produce a Forward Maintenance Planner, rolling 12 months\. • Appointment scheduling\. • Must be able to mark vehicles as off road and run reports to highlight vehicles that are off road\. • Customised billing reports and closed off accounting periods\. Allocation of purchase orders\. • Report on asset file compliance\. • Supplier must have earned recognition status\. • Host fines and fixed penalty notice information Furthermore, the new contract will seek to meet the following functionality requirements: • Must be able to run custom reports for FMP / Vehicle Records, Transactions, Recharges, • Ability to develop/consume web service APIs with other software systems i\.e\. Telematics • Manual upload tools - \(flexibility for users to import records through common templates etc\. - without the requirements to involve suppliers, want as much automated as possible to reduce input where possible\)\. • Upload tools to make multiple changes over a number of assets at the same time • Hosting SW org structure i\.e\. different departments and aggregates of departments i\.e\. business areas; directorates • Users structure - drivers and managers \(linked to departments\) where assets would be stored against • Access restrictions based on departments or aggregates of departments • Access restrictions based on asset types\. • Ability to develop/consume web service APIs with other software systems i\.e\. telematics, DVSA & VVR, Smartsheet, DTM\. Bidders must have DVSA Recognition status or be working toward this within timeline acceptable to SW\. Please refer to Service Scope in the bidding documents, via the link, for full details\.

## Related contract awards

- [GD-Glasgow: Tax Advisory Services](/contracts/ocds-b5fd17-525a74ab-73b1-412b-aad3-6b195419650d) — Scottish Water
- [Security System Maintenance](/contracts/ocds-b5fd17-6b9ffb53-9763-47df-91ef-c7a4a0953c0b) — Scottish Water
- [Water Saving Services](/contracts/ocds-b5fd17-5abfabfa-6adb-4291-9c69-2a4f4a174070) — Scottish Water
- [Provision of Vehicle Telematics](/contracts/ocds-b5fd17-8ade43e4-d4ed-4bb6-b794-3dde125a8ba5) — Scottish Water
- [Expression of Interest: Refurbishment and upgrade of Community Hub roof, refurbishment of 2No\. toilet blocks and construction of new toilet facilities](/contracts/ocds-b5fd17-70463f6d-3eac-44fe-98e8-44f708164081) — Padstow Town Council
- [Apprenticeships Training Dynamic Marketplace](/contracts/ocds-b5fd17-59d47106-465e-4306-bc16-9ca86277e1ca) — GOVERNMENT COMMERCIAL AGENCY
- [Taxi and MPV \(1-8 seats\) Passenger Assistant - Taxi and MPV \(1-8 seats\) Passenger Assistant](/contracts/ocds-b5fd17-d1f8674f-6dd8-4a46-998e-a453bcd98938) — East Sussex County Council
- [Taxi and MPV \(1-8 seats\) Passenger Assistant - Taxi and MPV \(1-8 seats\) Passenger Assistant](/contracts/ocds-b5fd17-7deb34b9-f0a4-46d0-b6b9-e4d79e05ffca) — East Sussex County Council
- [Translation & Interpreting Service](/contracts/ocds-b5fd17-54075a52-9d7d-4c1f-b548-9dc63dcc95cb) — London Borough of Waltham Forest
- [QBE082 09:00 2026-08-21 Haverhill to Sir Peter Hall School, Bury St Edmunds - 4-seater vehicle required - AWARD](/contracts/ocds-b5fd17-3fe11212-9db7-4019-8387-e0a616618a82) — Suffolk County Council Passenger Transport
- [QOC931 09:00 2026-08-21 Onehouse & Newmarket to InToto Education, Fordham, Ely, Cambs - 4-seater vehicle & Passenger Assistant required - AWARD](/contracts/ocds-b5fd17-88df1231-5adf-4f73-b42b-71e8931d53ab) — Suffolk County Council Passenger Transport
- [SEN20061-SEN-W/C TAXI-DOROTHY GOODMAN UPPER BARWELL LANE](/contracts/ocds-b5fd17-759dbe2b-b549-4a79-9512-eb9eafef5895) — Leicestershire County Council

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/07c869aa-e547-47e0-88e6-deae909f47fa-868134)