Travel Management and Employee Expenses Solution and Services

Travel Management and Employee expenses Solution and Services

The University wishes to implement an integrated, user friendly expenses and travel management solution. We are interested in a seamless solution where suppliers (expenses, travel management) have an established and successful working relationship.

The University of Portsmouth is looking to acquire a hosted solution to

(i) Provide a full travel management solution and (ii) Digitise the employee expenses process; this specifically relates to the submittal and authorisation of expenses claims through authorisation structures

It is essential that any solution is scalable to meet the institution's changing needs and that any solution is intuitive and requires minimal training for staff to adopt. The supplier will, however, be expected to provide a range of training and guidance materials. Ideally, any solution should provide a front end which has a consistent look and feel throughout (for both travel and expense claims), as well a comprehensive on screen help function to build familiarity quickly.

It is also essential that any system helps to consistently enforce both regulatory (HMRC) and university policy.

The system will cover areas such as:

- Contract and Policy compliance - Travel & Expenses Policy compliance - Documentation and guidance,

Internal travel and expenses processes, - Enhancement of travel services through the TMC services, communication and presence, - Travel and expenses system

To Express an Interest in this project please register on the University of Portsmouth In-Tend webpage and express an interest in this project. Please find the weblink for our webpage below: https://in-tendhost.co.uk/port/