# EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT

> Contract award record from UK public-sector procurement sources.

## Key facts

- Public buyer: [Coventry University](/buyers/coventry-university/contract-awards)
- Contract winner: VIPRE SECURITY LTD
- Award value: £651,780
- Tender value: £1
- Award date: 27 November 2024
- Published: 17 December 2024
- Contract start: 28 November 2024
- Contract end: 28 November 2029
- Stage: awarded
- Procurement category: services
- Notice ID: f67984a0-7250-430a-973f-02e7ec7edc8f-811239
- OCID: ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03

## Description

Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution\. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests\. It must be capable of handling an existing archive of 110TB\. The solution should support Office 365 \(O365\) and Google Workspace connectors and must accommodate user licensing for 70,000 users, including both staff and students\. The system should be able to handle an average of 300,000 emails daily\. Submission Requirements: Vendors interested in submitting a proposal must include the following: Company Profile: Overview of the company, including experience in providing similar solutions\. Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications\. Implementation Plan: Timeline and plan for deploying the solution, including data migration\. Support and Maintenance: Description of support services, including response times and SLAs\. Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy\. References: Provide at least three references from organizations of similar size and scope\. Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals\. This Email Archive solution is required for a period of five years\. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods\. Tender documents and submissions can be located and uploaded at: https://in-tendhost\.co\.uk/coventryuniversity/ Please see sections 5 and 9 of the ITT for further detail on the product and service requirements related to this contract\.

## Related contract awards

- [Provision of Construction Consultancy Services](/contracts/ocds-b5fd17-972b63e8-ee34-414f-a93f-cd1ab3455a81): Coventry University
- [Call off from SUPC Books, eBooks and associated framework](/contracts/ocds-b5fd17-a8de5b3b-c52a-4da0-a091-eac15d59628d): Coventry University
- [IT EQUIPMENT AND SOFTWARE FOR OFFICE FOR STUDENTS PROJECT](/contracts/ocds-b5fd17-23dfee22-778b-4e7d-8a20-0ef6e785c89d): Coventry University
- [GB-Edinburgh: Email Screening Solution](/contracts/ocds-b5fd17-458c1106-12c0-4414-8a37-9b371fd04e5e): Commissioners of Northern Lighthouses operating as Northern Lighthouse Board\.

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/f67984a0-7250-430a-973f-02e7ec7edc8f-811239)