GB-London: Market Testing - Financial Management System

Royal Museums Greenwich ('RMG') is requesting information from suppliers of Financial management systems in order to inform a specification for a formal tender competition.

We wish to understand the breadth of functionality on offer from a modern, up to date, integrated financial management system that harnesses the latest technology. This exercise will help us identify potential bidder interest from the market, software licensing costs and support/maintenance costs.

Companies may be invited to a presentation to demonstrate their financial management software functionality. We anticipate this taking place in April/May 2020

Please note the period of work noted within this notice refers only to the any presentations you may be invited to present.

PLEASE BE ADVISED THAT THE 'ESTIMATED VALUE OF REQUIREMENT' IS NOT A TRUE REPRESENTATION OF EXPECTED SPEND

Additional information: RMG consists of a charity and a wholly owned trading company, operating off a single database with different bank accounts. A Financial Management system is expected to deliver the following:

•Be up to date, modern, user friendly and robust; •Provides improvements in the way we process financial data whilst remaining best practice; •Supports Making Tax Digital; •Has flexible and extensive BI and reporting functionality; and •Efficiencies in business reporting and processes;

•Provides the core modules of:

•Accounts payable/purchase to pay workflows; •Accounts receivable/debtors; •Supplier management; •General Ledger - multi-company; •VAT Reporting; •Budget and forecast preparation; •Expenses and credit card; and •Asset management;

•The systems should be flexible and scalable and easy to integrate to our business other platforms; •Be Cloud based with full disaster recovery; •Have regular and frequent updates; and •Fully supported during UK business hours as a minimum requirement with a UK based helpdesk delivering a proactive service